Journal and Entries
🧮 Transaction-Level Accounting
Once the accounting module is activated in Wallee Portal, the system creates a dedicated Account Receivable for every transaction. These entries can be inspected directly by opening the respective transaction in the Space > Accounts > Journal.
🔍 Viewing Transaction-Level Entries
Each transaction includes detailed accounting records. In order to access them just open a transaction and on the transaction you find the different book-keeping entries
- 💼 An Account Receivable (Debtor Tool) is opened at the moment of sale
- 🧾 If tax is applied, a corresponding tax booking is created
- 💳 Upon settlement via acquirer or incoming bank transfer, a counter booking is generated
- 💸 If applicable, a payment fee is booked alongside the settlement
🧠 All accounting data is visible directly within the transaction view, or globally via Space > Accounting > Journal Entries.
✍️ Manual Bookings (Not Recommended)
In some edge cases, bookings may not be created automatically. In this case, entries can be created manually per transaction.
To do so:
- Open the transaction
- Navigate to the Record Bank Transaction section
- Create a new manual bank entry if an outstanding amount is present
⚠️ Warning: Once created, bank transactions cannot be edited or deleted.
We strongly recommend avoiding manual creation of bank transactions unless absolutely necessary. The preferred method is to import settlement files.
📑 Journal Entry Structure
When a transaction is processed in Wallee Portal and the accounting module is enabled, the system creates corresponding journal entries that follow a double-entry principle. These entries can be inspected directly in the transaction view or under Space > Accounting > Journal Entries.
Below is a real-world example of such a journal structure.
Please note in order to get the tax reporting you need to provide the tax as line item on the transaction.
Example Transaction (CHF 26.46)
The following entries were generated for a transaction with the total amount of CHF 26.46, once the payment was received via settlement file:
🧾 Journal Entries
| Account | Debit (CHF) | Credit (CHF) |
|---|---|---|
| Account Receivable | 26.46 | |
| Sales Revenue | 24.48 | |
| Payable Tax CH-CHF | 1.98 | |
| Bank Account 1004075 | 26.14 | |
| Payment Fee | 0.32 | |
| Payable Tax CH-CHF (settled correction) | 0.00 |